Mandatory 2018 Pre-Parade Meeting

A mandatory pre-parade meeting will be held on TBD at 6:30PM in the Atrium at Oakville Town Hall (1225 Trafalgar Road).

A designate representing your Parade entry must attend this meeting. New and returning entries must arrange for a representative to attend the meeting. Failure to attend this meeting will result in your entry being disqualified. No exceptions.

At this meeting all Parade entries will receive their Final Information Package which includes information about Parade line-up, new initiatives, and access and disbursement areas.

Oakville Santa Claus Parade Supports Attentive Driving Habits:

The Ministry of Transportation and CAA support evidence that distracting driving is on the rise. The Oakville Santa Claus Parade kindly requests that if you are driving a motorized vehicle in the parade, that you turn off your device for the duration of the parade. With walkers, vehicles, animals, and parade viewers, sharing the Lakeshore/Kerr parade route, it is critical drivers remain focused at all times. Thank you.

Award Winning Categories

Best Commercial Float: a float created by a for-profit organization or business.
Best Community Float: a float created by a non-profitable organization or business.
Best School Float: created by publicly funded or not-for-profit schools.
Best Walking Group: a group that walks the parade route with no vehicle, tow truck, or float.
People's Choice: selected via an online survey, to be posted shortly after the parade. The respondent can select the best float and best band.
Grand Prize Winner - Best Overall Float: A monetary prize of $500 will be awarded to the Beset Overall Float. This award will be determined by the best score overall. The Judges will decide tie breakers. All decision will be final. Charitable groups will be allowed to keep the prize money however; non-charitable groups must donate their prize money to the charity of their choice. In the event of a tie, each organization will be awarded $500.

Pictures of the winning entries in each category will be submitted to the Oakville newspapers and will be posted on the Oakville Santa Claus Parade website following the Parade.

Parade Entry Fees

$150 - Commercial (business and "for-profit" organization)
$50 - Community Group/School Fee (not-for-profit organizations, charities and publicly funded education institutes)

All Participants

  • All participants (floats, walkers, etc.) must incorporate the parade theme in their music, float design and/or costumes.
  • Entries must be entertaining to a family audience, primarily made up of children.
  • No Santa Claus or Mrs. Claus replica may be part of any entry other than the Official Santa Claus Parade Float.
  • Participants in the parade shall not be consuming or giving the impression of consuming alcoholic beverages, and shall refrain from smoking during their participation in the parade.
  • All participants must complete the Media Information Outline included in the Entry Form for their group/entry.
  • An entry may be refused up to the start of the Parade should the entry not meet Parade guidelines or differ from its approved entry form.

Walkers

  • Walking groups should wear costumes that reflect the parade theme.
  • Please ensure that you keep up with your group. Smaller children should be encouraged to ride on a float instead of walking.
  • Walking groups shall not have a van or other vehicle following its walkers (including animal groups)
  • Please note the maximum number of walkers allowed per entry is 30. 
  • Minimum age for walkers is 10 years.

Floats

  • All floats must incorporate the Parade theme. The float design must be chosen and submitted to: Parade Committee c/o the Department of Recreation and Culture.
  • Automobiles are not acceptable as a float entry. Antique automobiles may be considered at the discretion of the parade committee.
  • No entry shall exceed 14 feet in height.
  • Signage shall be restricted to a total of 2 signs per float. Each sign must not exceed 2 x 8 feet and must be attached to vehicle. The sign should state the name of the group and theme so as to be easily identified by the media. Any acknowledgements should be in smaller lettering below the group name.
  • Music is strongly encouraged. Please play Christmas music only. Your pieces should reflect the parade theme.
  • Floats with generators or other possible fire hazards must provide suitable fire extinguishing equipment on the float.
  • Handouts and give-a-ways are strongly discouraged. No entry will distribute literature, pamphlets, leaflets, brochures, flyers or any other written or printed advertising to spectators. For safety reasons, candy can be distributed from the street level only, NOT thrown from the floats.
  • Participants must ride on the inside of the float. No one is to sit on the edge of the float trailers with their feet dangling over the side. It is strongly recommended that children be securely seated and supervised on the floats.
  • There will be no premature exiting of the parade route.

Judging

Two judging stations will be situated along the parade route. The first will be located on Lakeshore Blvd. in the downtown square (by the clock) and the other will be on Kerr Street by Heritage Square. Entries will be judged according to the criteria below. Judging is based on four categories. Each category is rated out of 5 for an overall score of 20.

Effort: adherence to the rules, theme, organization and planning
Theme: adherence to chosen theme, effective presentation of theme.
Appearance and Originality: Style, presentation, overall appearance, audience response and originality.
Participation: from children on float, from audience, community spirit, enthusiasm from members of the group