Mandatory 2018 Pre-Parade Meeting

The Oakville Santa Claus Parade relies on volunteers to work in several areas. Registration is not necessary and it is not possible to reserve a spot/mascot/inflatable before the pre-parade meeting. Please review the following and at the pre-parade meeting, sign up for your area of interest. 

Mandatory pre-parade meeting will be held in the Atrium at Oakville Town Hall, 1225 Trafalgar Road.

Failure to attend this meeting will result in not being able to volunteer. No exceptions.

At this meeting, all volunteers will receive their Final Information Package which includes details about your responsibilities.

On Parade Morning: Arrive no later than 7:45AM

Volunteers are required to be at the staging area (map to be distributed at the mandatory pre-parade meeting). 

Parade ends approximately at 11AM. High school students are eligible to receive volunteer hours for their participation - distributed at the end of the parade.

Volunteers Are Needed For The Following:


Parade Logistics:  Adults with authority are required to assist police and security officers to ensure that traffic barriers are manned, provide directions to drop-off areas and generally assist with traffic control.

16 years old and over

Parade Marshalling:  Adults or high school students (age 16 and over) will walk with an assigned section of the parade to ensure the parade keeps moving and prevent any gaps by asking slow groups to "pick up the pace". You will also make sure that spectators do not crowd the road and float participants are not throwing candy or other items of distribution.

14 years old and over

Costumed Characters:  You are an enthusiastic student (age 14 and over) or adult who will walk fully costumed as a Christmas or cartoon character (including a head piece) for the entire parade route. You will walk in groups of two or three characters, and will be energetic and dramatic with your actions.

Costumed Character Escort:  Students (age 14 and over) or adults are needed to guide our costumed friends through the parade, as some costumes have obstructed site lines. The mascots rely on their escort to help them if the crowds get a little too excited and can help them keep up with the parade.

Sponsor Banner Carriers:  You are an enthusiastic student (age 14 and over) or adult who will walk for the entire parade route holding a parade sponsor banner.  The banners have a metal/wood pole at the top and bottom of the banner.  It can be heavy.  You will walk in pairs, one on each end of the banner and placed/ fed into that parade in a specific order.  If you are part of a group such as Scouts, Girl Guides, Cadets and more than 2 of you are assisting, it would be wonderful to see you in full uniform.